Part-time US Administration & Program Support Officer

Business & Human Rights Resource Centre

Details:

  • Location: New York, NY (must have US work authorization)
  • Salary: $20/hour
  • Contract Type: Part-time, 2 days/week with flexible scheduling
  • Closing Date: 23/02/2018

The Business & Human Rights Resource Centre, a high-impact, global organization serving advocates around the world in the innovative field of business & human rights, is seeking a dynamic part-time professional to provide critical administrative and program support to our US-based team in New York, NY.  

Reports to: Deputy Director & Development Director

Closing date for applications: February 23, 2018

Interview date: March 6, 2018

Applicants must have:

  • The right to work in the United States (must have this before applying)
  • Minimum 2-years’ experience providing administrative support to an office
  • Excellent English-language skills

To apply: Send a cover letter and resume to Marti Flacks: [email protected] with “Administration & Program Support Officer” in the subject line. 

 

Never before has the private sector’s influence over people’s lives been so great. 

We are a global organization, providing information and action in eight languages. Our purpose is to:

  • Empower Advocates: We amplify the voices of the vulnerable, and human rights advocates in civil society, media, companies and governments.
  • Strengthen Corporate Accountability: We help communities and NGOs get companies to address human rights concerns, and provide companies an opportunity to present their response in full.
  • Build Corporate Transparency: We track over 7000 companies’ human rights performance – their advances and abuses.

The Resource Centre has helped define the growing field of business & human rights.  It has put companies in all regions on notice that their human rights conduct is being watched. It has drawn attention to corporate abuses in all countries, and provided increased recognition to those companies taking positive steps to promote human rights.  The Centre is widely respected for being fair, constructive, and truly global in its perspective; a Financial Times article about its work is headlined, “A Fair Approach to Human Rights.” 

We have approximately 40 team members, based in every region of the world, and US offices in New York, NY and Washington, DC. The Administration & Program Support Officer will be an integral part of the Global Team and the US Team.  

THE POSITION – KEY RESPONSIBILITIES 

Office Administration:

  • Act as a focal point for effective and efficient office management, including responding to telephone and email inquiries, maintaining and ordering office supplies, and sorting and routing incoming mail.
  • Under the supervision of the Deputy Director, organize and maintain the office’s paper and electronic files and records, and track and ensure bills are paid on time.
  • Develop and maintain an office calendar, including monitoring quarterly and annual state and federal reporting requirement deadlines.

Support to Management and Program Staff:

  • Assist in making domestic and international travel arrangements (flights, hotel, etc).
  • Assist with induction of new staff, including preparing and processing onboarding paperwork, and helping train and support interns.
  • Photocopy, print, and scan various documents. Prepare folders of information for colleagues to take to meetings and on travel.
  • Help to schedule meetings for the Executive Director when he visits the United States.
  • Help organize events: disseminate invitations, keep track of RSVPs; create agendas; print name tags; etc.
  • Undertake additional tasks, in consultation with the Deputy Director or Development Director, that are necessary for the effective operation of the organization.

THE POSITION - PERSON SPECIFICATION

Qualifications:

Required:

  • The right to work in the United States (must have this before applying)
  • A minimum of 2-years’ experience supporting the administration of an office
  • Fluent English: reading/writing/speaking and accurate spelling, punctuation and grammar
  • Computer proficiency in Windows Operating systems (Microsoft Outlook, Word, Excel, Sharepoint, Skype)
  • Familiarity with basic financial recordkeeping; ability to monitor accounts and track bill payments
  • Strong prioritization and time-management skills, including managing many diverse tasks and working under pressure in a busy, fast-paced environment
  • Strong communication skills, including ability to deal with a wide range of contacts in a professional manner
  • Strong attention to detail, accuracy, and consistency, including editing skills and proof reading
  • Ability to use own initiative, and work independently within agreed framework and to deadlines
  • Ability and willingness to work collaboratively as part of a global team, and ensure effective communication across geographical distances and language differences
  • Discretion and confidentiality in handling sensitive issues such as access to personnel information.
  • Interest in and commitment to promoting human rights, and a willingness to support the aims of the organization

The following are desirable, but not essential:

  • Knowledge of languages other than English
  • Previous work or volunteer experience in an NGO/non-profit that works on human rights, labor rights, development, environment, or other social issues
  • Advanced IT skills, including experience working with content management systems and/or familiarity with HTML.

TERMS AND COMPENSATION 

  • This is a part-time position, 2 days per week, with flexible scheduling (2 full days, 4 half days, or 1 full day and 2 half days). Days in the office will need to be coordinated with other staff and supervisors.
    • $20 per hour + 5% pension contribution
    • 10 paid vacation days per year + federal holidays
    • Opportunity to play a central role in an enthusiastic and international team